Covid 19 and the Great East 2021
We are very much hoping to be able to run the Great East Rail Trail Ride in October 2021. However there is the possibility that the event will be cancelled, or significantly amended to enable it to run.
Here are some of the impacts or changes that could happen, and how we will deal with them. We will do our very best to give as much notification as possible of any changes whatsoever to the event and how it is run.
1. The event may have to be cancelled.
While we would prefer to be able to plan ahead, we now know that lockdowns and border closures can happen at very short notice.
To protect our suppliers, we will reserve the right to retain up to 10% of your total registration fee should the event be cancelled, or if you are unable to attend due to Covid 19 restrictions.
If you are unable to attend the event because you are unwell with Covid symptoms we will refund your payment in full.
Our normal Terms and Conditions ("Things you should know") will otherwise apply.
2. We may have to limit the number of participants.
Normally our event is limited to 130 participants. If restrictions limit us to a smaller number, then the last bookings received above that number will have their bookings cancelled and deposit fully refunded. For example, if we receive 100 bookings, then have an 80 participant limit imposed, the first 80 people who booked will retain their places on the event, the last 20 will be cancelled.
Assuming the event can go ahead, social distancing measures will still be required. These are some of the measures we expect to implement to minimize contact and concentrations of lots of people in one place.
Hand sanitiser everywhere
We will have hand sanitiser everywhere there are places people meet or use common facilities, to be used BEFORE and AFTER touching anything.
Hugs will be out, except for your family!
Check and Ride Start in Day 1:
All participants will be required to sign in the to the event via our QR code that will be available at check in.
Other measures we may put in place:
Reduce contact at checkin by mailing your registration pack (identity labels , maps, information etc) instead of handed out at check in.
Briefing information available to read on noticeboard and / or online instead of physical briefing for a whole group.
Spread out ride start time rather than a mass start.( On days 2 and 3 as well.)
Normally, return transport back to the ride for you, your bike and your luggage is included in registration.
We may however instead provide return transport for "Designated Drivers", and train travellers only. We will transport one 'designated driver' per car back to where their car was left.
To spread out the riding group and avoid crowded bottlenecks, we may have wider start and finish times.
We may spread eating places over a larger area, and possibly over longer time slots to avoid crowding at meal times.
We will ensure there is ample tent space to avoid crowding, hand sanitiser at all facilities and work with site owners to ensure cleaning measures meet government health guidelines.
At our HQ/information tent, we will minimize all contact points for sales, sign up for activities etc.